Privacy policy

This Policy applies between you, the User of this Web Site and the owner and provider of this Web Site. This Policy applies to our use of any and all Data collected by us in relation to your use of the Web Site and any Services or Systems therein.

1. Definitions and Interpretation

In this Policy the following terms shall have the following meanings:
"Account": means collectively the personal information, Payment Information and credentials used by Users to access Material and / or any communications System on the Web Site;
"Content": means any text, graphics, images, audio, video, software, data compilations and any other form of information capable of being stored in a computer that appears on or forms part of this Web Site;
"Cookie": means a small text file placed on your computer by Ltd when you visit certain parts of this Web Site. This allows us to identify recurring visitors and to analyse their browsing habits within the Web Site.
"Data": means collectively all information that you submit to the Web Site. This includes, but is not limited to, Account details and information submitted using any of our Services or Systems;
"": means, ADDRESS; Greenleigh Court, Dawsons Square, Pudsey, Leeds, LS285FZ
"Service": means collectively any online facilities, tools, services or information that makes available through the Web Site either now or in the future;
"System": means any online communications infrastructure that makes available through the Web Site either now or in the future. This includes, but is not limited to, web-based email, message boards, live chat facilities and email links;
"User" / "Users": means any third party that accesses the Web Site and is not employed by and acting in the course of their employment; and
"Website": means the website that you are currently using ( and any sub-domains of this site (e.g. unless expressly excluded by their own terms and conditions.

2. Data Collected

Without limitation, any of the following Data may be collected:
  • 2.1 name;
  • 2.2 date of birth;
  • 2.3 job title & profession;
  • 2.4 contact information such as email addresses and telephone numbers;
  • 2.5 demographic information such as post code, preferences and interests;
  • 2.6 financial information such as credit / debit card numbers;
  • 2.7 IP address (automatically collected);
  • 2.8 web browser type and version (automatically collected);
  • 2.9 operating system (automatically collected);
  • 2.10 a list of URLS starting with a referring site, your activity on this Web Site, and the site you exit to (automatically collected); and
  • 2.11 Cookie information (see Clause 10 below).

3. Our Use of Data

  • 3.1 Any personal Data you submit will be retained by for as long as you use the Services and Systems provided on the Web Site. Data that you may submit through any communications System that we may provide may be retained for a longer period of up to one year.
  • 3.2 Unless we are obliged or permitted by law to do so, and subject to Clause 4, your Data will not be disclosed to third parties. This includes our affiliates and / or other companies within our group.
  • 3.3 All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security, see Clause 9 below.
  • 3.4 Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Web Site. Specifically, Data may be used by us for the following reasons:
  • 3.4.1 internal record keeping;
  • 3.4.2 improvement of our products / services;
  • 3.4.3 transmission by email of promotional materials that may be of interest to you;
  • 3.4.4 contact for market research purposes which may be done using email, telephone, fax or mail. Such information may be used to customise or update the Web Site.

4. Third Party Web Sites and Services, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment handling, delivery of purchased items, search engine facilities, advertising and marketing. The providers of such services do not have access to certain personal Data provided by Users of this Web Site. Any Data used by such parties is used only to the extent required by them to perform the services that Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties must be processed within the terms of this Policy and in accordance with the Data Protection Act 1998.

5. Controlling Access to your Data

  • 5.1 Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
  • 5.1.1 use of Data for direct marketing purposes; and
  • 5.1.2 sharing Data with third parties.

6. Your Right to Withhold Information

  • 6.1 You may access certain areas of the Web Site without providing any Data at all. However, to use all Services and Systems available on the Web Site you may be required to submit Account information or other Data.
  • 6.2 You may restrict your internet browser’s use of Cookies. For more information see Clause 10 below.

7. Accessing your own Data

  • 7.1 You may access your Account at any time to view or amend the Data. You may need to modify or update your Data if your circumstances change. Additional Data as to your marketing preferences may also be stored and you may change this at any time.
  • 7.2 You have the right to ask for a copy of your personal Data on payment of a small fee.

8. Security

Data security is of great importance to and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected online.

9. Changes to this Policy reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Web Site and you are deemed to have accepted the terms of the Policy on your first use of the Web Site following the alterations.

10. Contacting Us

If there are any questions regarding this privacy policy you may contact us at

Statement of Confidentiality

Sian Johnson Services is registered with the Information Commissioners Office number A8568668. I, Sian Johnson am solely responsible for keeping any and all information relating to you and our work together safe and compliant within GDPR requirements.

Over and above any legal requirement or concern about your wellbeing or the wellbeing of another where I may need to contact your doctor, or nominated emergency contact or relevant authorities (safeguarding);
  • I will never disclose your identity to anyone.I will never circulate or share your name or contact details with anyone.
  • I will only record information pertinent to our work together.
  • In all communications with my supervisor who supports me in my work, I will keep any identifying characteristics or personal information to a minimum to prevent any accidental disclosure or identification of you by them.
  • Any electronic notes and documents relating to our work together will be stored in a password protected folder on a password protected laptop and also encrypted in the cloud.
  • Any paper-based notes and documents will either be scanned into electronic format and stored as above and paper copies shredded or stored in a locked filing cabinet to which only I have a key.I am the only person with authorised access to your records.
  • I am, for insurance purposes, required to keep records of our work together for a minimum of 10 years after which all files, records and your contact details will be shredded and deleted. You may have access to your records on receipt of a written request with signature. Access will be given within 7 working days. This may be longer if I am absent from my workplace; on holiday for example when I would endeavour to get the records to you as soon as reasonably possible on my return.
  • If we meet in public, I will take my cue from how you acknowledge me. Otherwise, I may make eye contact, smile or nod, but not go beyond that. However, it is absolutely your choice how or whether you identify me to others which may include the way that we work together. And I will still not talk about what we have or are working on together.

If you feel I have omitted anything from this statement or if you have any questions or concerns around confidentiality, please speak to me.
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